Discipline Referrals

The Discipline Referrals page allows you to enter discipline referrals. The referrals are submitted to an administrator for review and further action.

The page is only available if the campus allows teachers to enter referrals in txGradebook; otherwise, the Discipline menu is not displayed.

For iTCCS districts, inquiry-only users can submit discipline referrals. For TxEIS districts, inquiry-only users cannot submit referrals.

For information on ADA compatibility, click this link: ADA Compatibility.

To add a discipline referral:

1.        From the Discipline menu, select Discipline Referrals.

      The Discipline Referrals page is displayed allowing you to view and add discipline referrals.

Note:  You can only view your own referrals. Administrators cannot see a teacher’s entered referrals on this page; however, an administrator can view his own referrals.

      Your existing referrals for the school year are displayed, as well as the following statistical data:

o      The Draft field indicates the number of referrals you have created but not submitted.

o      The Pending field indicates the number of referrals you have submitted that are awaiting review and further action from an administrator.

o      The Reviewed field indicates the number of submitted referrals that have been reviewed by an administrator, for which the administrator is taking no further action.

o      The Completed field indicates the number of submitted referrals that have been reviewed by an administrator, and for which further action was taken.

Up to five referrals are displayed at a time. If more referrals exist, you can page through the list to see the others.

2.        To retrieve a referral for a specific student and/or a specific status, do one or both of the following:

      In the Student ID autosuggest field, begin typing the student's ID. As you begin typing the ID, a drop-down list displays students whose student IDs match the numbers you have typed. The drop-down list also displays student names. From the drop-down list you can select the student.

      In the Student Name autosuggest field, begin typing the student's name in one of the following formats:

o      Last name, comma, first name

o      Last name initial, comma, first name initial

As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs. From the drop-down list you can select the student.

      In the Status field, click drop-down arrow to view only referrals with a specific status. Or, select ALL to see all referrals.

Leave all fields blank to retrieve all referrals sorted by status.

3.        Click Search. The referrals grid is redisplayed according to the criteria specified.

4.        Click Enter New Referral to enter a new discipline referral. The Record Details section is displayed allowing you to enter data for the new referral.

      Retrieve the student(s) involved in the incident in one of the following ways:

o      In the Student ID autosuggest field, begin typing the student's ID. As you begin typing the ID, a drop-down list displays students whose student IDs match the numbers you have typed. The drop-down list also displays student names. From the drop-down list you can select the student.

o      In the Student Name autosuggest field, begin typing the student's first or last name. As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs. From the drop-down list you can select the student.

o      If more than one student was involved, click Add another student to retrieve the next student. A blank row is displayed allowing you to retrieve the student.

o      To remove a student from the list, click X delete button. The student is removed.

      In the Severity field, click drop-down arrow to indicate the severity of the offense. Select High if the nature of the offense is very severe.

      In the Offense Description field, click drop-down arrow to select the PEIMS offense code describing the offense.

The drop down only lists offense codes that are allowed by the district.

o      For iTCCS users, this is indicated by the Exclude from txGradebook Use field on Discipline Offense Codes WST0040. If the field is selected, the offense code is not listed in txGradebook.

o      For TxEIS users, this is indicated by the Include in txGradebook field on the Maintenance > Tables > District Level > Offense Codes tab. If the field is not selected, the offense code is not listed in txGradebook.

      Under Referrer Comments, type comments related to the offense. You can type up to 2000 characters, including spaces. A character counter below the text box allows you to see the number of remaining characters available.

Note:  These comments will be read by the administrator who reviews the discipline referral.

See Notes on Special Characters and Copy/Paste From Other Documents.

      The Date of Incident field displays the current date by default. If necessary, type another date in the MM/DD/YYYY format. Or, click calendar to select the date from the calendar.

      The Time of Incident field displays the current (i.e., system) time by default. If necessary, type another time in the HH:MM:SSA format, where HH is the hour, MM is the minutes, SS is the seconds, and A is a.m. (or P for p.m.).

      Select Sent to Office if the student(s) were sent to the office because of the incident.

      In the Teacher's Course Section field, you can click drop-down arrow to select a course section if the incident occurred during class.

o      To see a student's schedule, click Schedule next to the student's name. The Schedule dialog box opens and displays the student's schedule, including the course section, period, course title, teacher name, withdrawn indicator, room number, and days the class meets.

o      Click X close button to close the Schedule dialog box.

      In the Incident Location field, click drop-down arrow to select the location in which the incident occurred. This field is required.

5.        To save a draft of the referral, which allows you to finish and submit the referral at a later time, type your four-digit PIN in the PIN field, and then click Save Draft.

If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN before you can continue.

6.        If the referral is complete, and you are ready to submit the referral to an administrator for further action, type your four-digit PIN in the PIN field, and then click Submit Referral.

      A message is displayed indicating that the referral is saved.

      The referral will appear in the administrator's discipline referral list with a status of Pending.

      If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN before you can continue.

7.        Click Cancel to close the Record Details section without saving any referral data. Any unsaved data in the Record Details fields is cleared.

8.        Click spyglass under View to view or edit the details of a referral. The Record Details section is displayed allowing you to view and update data for the selected referral.

Note:  Only Draft and Pending referrals can be updated. The Reviewed and Completed referrals can only be viewed. The Save Draft and Submit Referral buttons are not displayed for Reviewed and Completed referrals.

Click Print Record to print the discipline referral. The report opens in a new window, and you can print the report from that window. The Print Record button is only displayed for a saved referral.

9.        Click printer icon under Print to print the discipline referral. The report opens in a new window, and you can print the report from that window.

10.    Click X delete button under Delete to delete a referral. A message is displayed prompting you to confirm that you want to delete the referral.

Click OK. The referral is deleted.

Note:  Only Draft and Pending referrals can be deleted. The X delete button is not displayed for Reviewed and Completed referrals.